License Template

Create the template to be used in the license/contract process. Set up the types, contract terms, financial details, charges, billing recurrence and GTO settings for the system to adhere during the license/contract life. License template act as a template so default settings and charges populate for the user to conveniently continue with the process.

Navigation

1. From the homepage, go to License/Contract module.

2. Navigate to the License/Contract and select License Template.

Setting Up the Template Details

1. Input the Template Name.

2. Select the Template effective dates (From and To).

3. Input the Template description.

4. Select the applicable License/Contract type from the dropdown list.

5. Select the related contract process type (New or Renewal License).

Setting Up the Contract Terms

1. Input the contract months.

Setting Up the Financial Details

1. Select the Building from the dropdown. Business Entity and Cost Centre fields will automatically be populated.

2. Select the Late Payment Interest type:

• Fixed (Annua)
• Fixed (Monthly)
• Fixed (Daily)

3. Set the Late Payment Interest percentage.

Setting Up the Charges

1. Under Recurring Charges, click the Add button and select the charge type from the dropdown. Charge details will automatically be populated.

2. Input the Unit Price. Click the Update button once done.

3. Under One Time Charges, click the Add Item button and select the charge type from the dropdown. Charge details will automatically be populated.

4. Input the Unit Price. Click the Update button once done.

5. Under Recurring Charges, click the Add button and select the charge type from the dropdown. Charge details will automatically be populated.

6. Input the Rate and Tax Code.

Setting Up the Billing Recurrence

1. Select the Billing Frequency from the dropdown.

2. Select the Billing Cycle Option:

• By Calendar Month
• On Anniversary Date

3. Set the Invoice Date and invoice timing.

• On Month Preceding Bill Period
• On 1st Month of Bill Period
• On Last Month of Bill Period
• On month following Bill Period

4. Set the Invoice Generate Date and invoice generation timing.

5. Set the Revenue Recognition Method:

• On Invoice Date
• By Bill Period

6. Select the Invoice Type from the dropdown.

7. Input the Recurring Invoice Description.

8. Set the Initial Credit Term from the dropdown.

9. Under the Billing Schedule, define the advanced payment month, first invoice period bill (By Calendar Month or By Anniversary Date).

Setting Up the License GTO

1. Set whether the License Template has GTO component.

2. Define whether the GTO is Non-Incremental.

3. Input the GTO description.

The charges and settings will apply during the creation of the related license/contract.

Related Articles

• License/Contract Settings
• Space License Rental Pricing Update
• License/Contract
• License/Contract Modification/Extension
• License/Contract Novation
• License/Contract Termination