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Invoice From Vendor

Warren Hamilton
Warren Hamilton
  • Updated

Upload invoices from a specific vendor for payment into the system. It can be matched to a PO or be a direct invoice within the system.

 

 

Navigation

1. From the homepage, go to Finance module.

2. Navigate to the Accounts Payable and Invoice From Vendor.

 

 

Guide

1. Click the Create New button.

2. Under Details, set up the following:

  • Business Entity
  • Vendor
  • Vendor Invoice Number
  • Main Currency - select from the dropdown
  • Invoice Control Total
  • Vendor Invoice Date
  • Payment Term - select from the dropdown
  • Invoice Due Date
  • Invoice Type - Insurance, Other Expenses, PO, Staff Reimbursement or Utilities
  • Transaction Type Group - General
  • Transaction Type - Capex, Emergency, Opex
  • Description

3. Under Billing Details, click the Add Invoice Item button and set up the following:

  • No.
  • Item Type - Service Catalog, Inventory Catalog, Others
  • Fixed Rate (for Service Catalog) or Catalogue (for Inventory Catalog)
  • GL Account Segments
    • Cost Centre
    • Natural Account
    • Activity
  • Description
  • Expense Recognition Date
  • Unit Price
  • Quantity
  • Tax Code
  • Amount & Tax - automatically computed
  • Once done, click the Update button

4. Under Payment Information, double check the Vendor Information.

5. Once done, click the Submit for Approval button.

 

Notes

  • If selected, the payment will need to go through Bank Reconciliation state before it can proceed to Paid state.

 

 

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