Manual Journal

Post a journal entry to the general ledgers in the system. This involves creating accruals, adjustments or reversal entries to update the ledger balances at the end of an accounting period.

Navigation

1. From the homepage, go to Finance module.

2. Navigate to the General Ledger and Manual Journal.

Guide

1. Click the Create New button.

2. Populate the following:

• Business Entity
• Document Date
• Reverse this Journal - if posting a reversal entry
• Description

3. Add the journal line items:

a. Manual selection

• Click the Add button
• Select and input the following:
  • Description
  • GL account
  • Debit Amount
  • Credit Amount
  • Reference Number
• Once done, click the Update button.

b. Upload

• Download the template by clicking the Download to Excel button.
• Populate the template:
  • Description
  • GL account
  • Debit Amount
  • Credit Amount
  • Reference Number
• Upload the template by clicking the Upload via Excel

4. Review the journal entries and check correctness of GL account codes and amounts.

5. Once done, click the Submit for Approval button.

Related Articles

• Accounting Period Closure
• Accounting Period Reopening
• Fiscal Year Closure
• General Journal (Manual Journal)