GL Account

Define GL accounts in the system. This involves matching the independent attributes such as business entity, cost centre, natural account and activity into a GL Account and setting the budget posting parameters for that specific GL Account.

Navigation

1. From the homepage, go to Finance module.

2. Navigate to the General Ledger and GL Account.

Guide

For single account creation:

1. Click the Create New button.

2. Select the Business Entity from the list.

3. Define the GL Account segment segments:

• Cost Centre
• Natural Account
• Activity

Note: The GL Account name will concatenate the business entity and attributes defined. The GL Account Code will automatically populated based on the same attributes.

4. Under Budget Posting, set the following parameters:

• Allow funds check
• Allow posting to budget
• Allow posting to encumbrance
• Allow posting to commitment
• Allow posting to actual

5. Set the Effective Start and End Dates of the GL Account.

6. Once done, click the Save and Close button.

For multiple accounts creation:

1. Click the Add New button.

2. Select multiple Business Entities:

• Click the Add button.
• Select Business Entities by ticking the box.
• Once done, click the Select button.

3. Select multiple Cost Centres:

• Click the Add button.
• Select Cost Centres by ticking the box.
• Once done, click the Select button.

4. Select multiple Natural Accounts:

• Click the Add button.
• Select Natural Accounts by ticking the box.
• Once done, click the Select button.

5. Select multiple Activities:

• Click the Add button.
• Select Activities by ticking the box.
• Once done, click the Select button.

6. Once done, click the Confirm button.

Note:

• The System will create the GL Accounts in a back ground process. Refresh the screen to see the latest created GL Accounts.

Related Articles

• GL Segment Value
• GL Account Upload
• GL Account Batch